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Privacy Policy

Last Updated December 14, 2023

Table of Contents

Collection of Your Personal Information

Use of Cookies and other Electronic Technologies

Use of Your Personal Information

Disclosure of Your Personal Information

Accuracy, Security & Retention of Your Personal Information

Rights with Respect to Your Personal Information

Children

Links to Third Party Sites

Changes to this Privacy Policy

Additional Information for Californians

Additional Information for EU and UK Residents

Cross-Border Data Transfers and Data Privacy Frameworks Notice

Conversica, Inc. (“Conversica”) is a United States corporation which provides conversational AI solutions and related services (referred to hereafter collectives as the “Service”) to businesses and other organizations. We respect the privacy rights of our users and are committed to protecting your privacy. This privacy policy (“Privacy Policy”) describes our treatment as a data controller of personal information. This Privacy Policy applies to this website and digital properties as expressly indicated by Conversica such as through a link or other display of this Privacy Policy (collectively, the “Site”). Personal information” as used in this Privacy Policy means any information or set of information that identifies or could be used by or on behalf of Conversica to identify an individual. Personal information does not include information that is anonymized or publicly available information that has not been combined with non-public personal information.

If you are a California resident, please refer to the Additional Information for Californians section of this Privacy Policy.  

If you are an EU or UK citizen or resident, please refer to the Additional Information for EU and UK Residents and Citizens section of this Privacy Policy. As further discussed in the Cross-Border Data Transfers and Data Privacy Frameworks Notice section below, we participate in and adhere to the EU-U.S. Data Privacy Framework (“DPF”), the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. DPF.

Your Personal Information may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ from those in your jurisdiction. If you are located outside the United States and choose to provide Personal Information to us, please note that we transfer Personal Information to the United States.


Collection of Your Personal Information

Personal information is obtained directly from you, from others authorized to provide the information, from activity on the Site, and from other parties with whom we work, such as service providers, business partners, advertisers, advertising technology providers, advertising servers, data analytics providers, and social networks. If you submit personal information about others, you represent and warrant that you are authorized to do so and that you have received authorization from the person about whom you are providing the information and that person has consented to have all information used, disclosed, and transferred in accordance with this Privacy Policy.


We and designated service providers, may obtain the following types of personal information in connection with this Site:

  • Identity information, such as your first name, last name, username, or similar identifier, and title, and date of birth.
  • Contact information, such as your business postal address, email address and telephone number.
  • Feedback and correspondence, such as information you provide in survey responses, when you participate in market research, report a problem, receive customer support or otherwise correspond with us.
  • Transaction information, such as your credit card or other payment and billing details.
  • Usage information, such as information about how you use the Service and interact with us.
  • Marketing information, such as your preferences for receiving marketing communications and details about how you engage with them.

For quality assurance and training purposes we may monitor the Conversica AI-powered chat, email, and SMS exchanges you may have with us and collect the information you provide in such exchanges for its use as described in the Use of Your Personal Information section below.

Use of Cookies and other Electronic Technologies 

Conversica and the parties with whom we work (e.g., service providers, business partners, advertisers, ad technology providers and advertising servers) may place, view, and/or use “cookies”, web server logs, web beacons, pixels or other electronic technologies to collect statistical and other information about you and your use of this Site. This information may include information about the IP address of your computer, browser type, language, operating system, your mobile device, device ID, geolocation data, the state or country from which you accessed this Site’s services, the webpages visited, the date and the time of a visit, the websites you visited immediately before and after visiting this Site, the number of links you click within this Site, the functions you use on this Site, the databases you view and the searches you request on this Site, the types of articles you read, the data you save or download from this Site and the number of times you view an advertisement.

Conversica and the parties with whom we work may use the information collected for various reasons, either on behalf of Conversica or for the other parties’ own purposes, including research, analysis, to better serve visitors to this Site (such as by enabling log-in, providing access to certain sections of this Site, providing customized content or customized contextual advertisements, or presenting online advertising on this Site or other websites tailored to your interests as described further below), to compile aggregate and anonymous information about usage of this Site and other websites, other statistics, etc. However, if you have deleted and disabled cookies, these uses will not be possible to the extent they are based on cookie information. To opt out of Google Analytics please click here.

Most browsers are set to accept cookies by default. If you prefer, you can usually set your browser to disable cookies, or to alert you when cookies are being sent. Likewise, most mobile devices allow you to disable the ability for geolocation information to be collected from your mobile device. The help function on most browsers and mobile devices contains instructions on how to set your browser to notify you before accepting cookies, disable cookies entirely, or disable the collection of geolocation data. You need to set each browser, on each device you use to surf the Web. Thus, if you use multiple browsers (e.g., Chrome, Safari, Firefox, etc.), you should repeat this procedure with each one. Similarly, if you connect to the Web from multiple devices (e.g., work and home), you need to set each browser on each device. Depending on your jurisdiction, you may be able to utilize additional cookie management tools. However, if you disable certain cookies or refuse to accept a request to place a cookie, it is possible that some parts of this Site will not function properly.

Use of Your Personal Information

To provide the Service

If you have a Conversica account, we may use your personal information:

  • To operate, maintain, administer, and improve the Service
  • To manage and communicate with you regarding your Service account, if you have one, including by sending you Service announcements, technical notices, updates, security alerts, and support and administrative messages
  • To process payments you make through the Service
  • To better understand your needs and interests, and personalize your experience with the Service
  • To respond to your Service-related requests, questions, and feedback.
  • To communicate with you
    If you request information from us, register for the Service or participate in our surveys, promotions, or events, we may send you Conversica-related marketing communications if permitted by law, but will provide you with the ability to opt out.

To comply with law

We use personal information, as we believe necessary or appropriate to comply with applicable laws, lawful requests, and legal process, such as to respond to subpoenas or requests from government authorities.

To use otherwise with your consent

We may use or share your personal information with your consent, such as when you consent to let us post your testimonials or endorsements on our Site, you instruct us to take a specific action with respect to your personal information or you opt into third party marketing communications.

To create anonymous data used to improve the Service

We may create anonymized data from personal information we collect. We make personal information into anonymized data by excluding information that makes the data personally identifiable and we use that anonymized data to improve the Service, which we consider a lawful business purpose.

For Marketing and Advertising

Conversica, its designated service providers, or third-party advertisers or their advertising servers may also place or recognize unique cookies on your computer or use other electronic technologies in order to help display advertisements that you see on this Site or on other websites. Information about your visits to, and activity on, this Site and other websites, an IP address, the number of times you have viewed an advertisement, your interests and preferences and other such usage information is used, alone or in combination with other information, to create aggregate groups of users and to display advertisements that may be of particular interest to you or a group of users with similar interests to you. We may use Web beacons, provided by third-party advertising companies, to help manage and optimize our online advertising and product performance. Web beacons enable us to recognize a browser’s cookie when a browser visits this Site, and to learn which banner ads bring users to this Site. The use and collection of your information by third-party service providers, and third-party advertisers and their advertising servers is not covered by this Privacy Policy. 

For compliance, fraud prevention, and safety

We use your personal information as we believe necessary or appropriate to (a) enforce the terms and conditions that govern the Service; (b) protect our rights, privacy, safety or property, and/or that of you or others; and (c) protect, investigate and deter against fraudulent, harmful, unauthorized, unethical or illegal activity.

Disclosure of Your Personal Information

We may share your personal information with the following organizations and individuals:

  • The organization you work for if you have a Service account.
  • Our corporate affiliates.
  • Third party business partners that support our business, such as our content and other partners, vendors and subcontractors, analytics providers, advertising and marketing agencies, credit agencies, and other third parties we engage.
  • Third party business partners to market their products or services to you.
  • Governmental agencies and third parties involved in our sale or purchase of a business or assets, including in connection with a merger, divestiture, restructuring, reorganization, or other disposition of assets.
  • Law enforcement, government agencies, or other third parties in order to comply with any law, court order, legal request, or other legal process, as well as to enforce our agreements or protect the rights, property, or safety of our business, employees, customers, or others (including for the purposes of cybersecurity, fraud protection, and credit risk reduction).
  • Other individuals and organizations when necessary to honor your requests or follow your instructions.

Accuracy, Security & Retention of Your Personal Information

Conversica uses reasonable administrative, technical, personnel, and physical measures (a) that are designed to safeguard personal information against loss, theft, unauthorized use, disclosure, or modification; and (b) to ensure the integrity of the personal information. To help us protect your privacy, you should maintain the secrecy of the logon ID and password you may have set up in connection with your participation in this Site’s services. Personal information is retained for as long as is necessary for the purpose(s) described in this Privacy Policy, or as may be permitted under applicable law. For example, personal information is retained if the information is reasonably necessary to manage your relationship with us or to provide our products and services to you.  To determine the appropriate retention period, we will generally consider the following criteria: the length of time needed to achieve the purpose your information was collected for; whether you ceased using our services or products; the existence of any relevant legal proceedings; or applicable legal and regulatory requirements.

Rights with Respect to Your Personal Information

Depending on where you reside, you may have the following rights with respect to your personal information:

  • To access and request certain information about the processing of your personal information
  • To obtain a portable copy of your personal information
  • To correct personal information
  • To delete personal information
  • To restrict processing of certain personal information
  • To object to the processing of personal information
  • To withdraw consent, where this was the lawful reason for processing
  • To lodge a complaint with the relevant supervisory authority

Please keep in mind that if you exercise such rights this may affect your ability to use the Site and Service. Also, please note that Conversica has no direct relationship with the individuals whose personal information is transferred to us by our customers in connection with their respective use of the Service. An individual who seeks access, or who seeks to correct, amend, or delete personal information provided by one of our customers should direct their request to the customer.

Access and correction. Conversica account users may access and correct the personal information in their user profile by logging into their account. Conversica account holders should contact us at [email protected] for help to accomplish the foregoing or if you have additional requests or questions regarding personal information associated with your organization’s Service account.

Opting out. You may opt out of marketing-related emails by logging in and changing your account settings or by clicking on a link at the bottom of each such email. You may continue to receive Service-related and other non-marketing emails. You may opt out of Conversica’s use of your personal information for targeted advertising (including online behavior advertising) and/or opt-out of the sale of your personal information by clicking the “Do Not Sell My Information” link at the bottom of this Site or by emailing us at [email protected].

Conversica adheres to the industry’s Self-Regulatory Principles for Online Behavioral Advertising located here. To “opt out” of advertising cookies placed by participating companies in the Self-Regulatory Program for Online Behavioral Advertising, and thereby limit the tracking of your online activity and the targeted advertising you receive, please click here for browsers and click here for mobile devices. To “opt out” of advertising cookies placed by the Network Advertising Initiative’s (“NAI”) online behavioral advertising member networks, and thereby limit the tracking of your online activity and the targeted advertising you receive, please click here for browsers and click here for mobile devices. To opt out of advertising cookies with Your Online Choices if you are based in the EU, please click here.

Some third party websites and platforms also allow you to manage the collection and use of your information for advertising purposes. To opt out of tailored advertising from Google tracking technologies, please click here.

Some Internet browsers may be configured to send “Do Not Track” signals to the online services that you visit. We currently do not respond to do not track or similar signals. To find out more about “Do Not Track,” please visit http://www.allaboutdnt.com. 

Otherwise, to exercise a right related to your personal information, please contact us by e-mailing us at [email protected] or by writing us at:

Conversica, Inc.
Attn: Privacy Officer
1730 South El Camino Real, Suite 350
San Mateo, CA 94402

While Conversica will make reasonable efforts to accommodate your request, we reserve the right to impose certain restrictions and requirements on such requests, if allowed or required by applicable laws. In the event that we do not take action with respect to a request relating to your personal information, in certain jurisdictions, you may have the right to appeal that decision by e-mailing us at [email protected].

Please note that it may take some time to process your request, consistent with applicable law.

If you choose to exercise these rights, we may ask that you provide sufficient information, including the products and services you have used in the past, your state and country of residence, and contact information, in order for us to verify your identity and process your request. Depending on the types of requests, we may ask for additional information.

You may use an authorized agent to submit a request on your behalf related to your personal information. If you choose to use an authorized agent, you should supply your agent with written permission to act on your behalf in relation to your request, and your agent must provide us with proof of such authorization before we process your request.

Children

Conversica does not knowingly acquire or receive personal information from children. If we later learn that any user of the Service is under the age of 18, we will take appropriate steps to remove that user’s information from our account database and will restrict that individual from future access to the Service.

Links to Third Party Websites

Conversica may provide links or access to third-party websites or other digital properties, including social networking websites. Since we do not control third-party digital properties and are not responsible for any information you may provide while on such digital properties, we encourage you to read the privacy policies on those websites before providing any of your information on such digital properties.

Changes to this Privacy Policy

Conversica reserves the right to change this Privacy Policy at any time by indicating revisions through the “Last Updated” date at the top of the Privacy Policy. Such changes will be effective upon posting

Additional Information for Californians

If you are a California resident, the information below applies to you and supplements the information provided elsewhere in this Privacy Policy. Any terms defined in California privacy law have the same meaning when used this Privacy Policy in relation to California residents, notwithstanding any conflicting definitions elsewhere in this Privacy Policy.

You have the rights described in the “Rights with Respect to Your Personal Information” section of this Privacy Policy. In addition, as a Californian you have the right to know what personal information Conversica has collected about you, including the categories of personal information, the categories of sources from which the personal information is collected, the business or commercial purpose for collecting, selling, or sharing personal information, the categories of third parties to whom Conversica discloses personal information, and the specific pieces of personal information Conversica has collected about you.   Certain information collected on this Site, including your log-in and password, may constitute “sensitive personal information” as defined by California privacy law. Conversica only uses such information to provide the Service or as otherwise permitted under California privacy law. Although you have the right to limit the use or disclosure of sensitive personal information, you may not be able to use the Service if you exercise this right.

This Site has collected data within the following categories of personal information from its consumers within the last twelve (12) months:

Personal Information Categories Identified Under CA Privacy Law

Examples

Collected

A. Identifiers.

A real name, alias, postal address, unique personal identifier, online identifier, Internet Protocol address, email address, account name, or other similar identifiers.

Yes

B. Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e)).

A name, signature, physical characteristics or description, address, telephone number, education, employment, and employment history. Some personal information included in this category may overlap with other categories.

Yes

C. Protected classification characteristics under California or federal law.

Age (40 years or older), race, color, ancestry, national origin, citizenship, religion or creed, marital status, medical condition, physical or mental disability, sex (including gender, gender identity, gender expression, pregnancy or childbirth and related medical conditions), sexual orientation, veteran or military status, genetic information (including familial genetic information).

No

D. Commercial information.

Records of personal property, products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies.

Yes

E. Biometric information.

Genetic, physiological, behavioral, and biological characteristics, or activity patterns used to extract a template or other identifier or identifying information, such as fingerprints, faceprints, and voiceprints, iris or retina scans, keystroke, gait, or other physical patterns, and sleep, health, or exercise data.

No

F. Internet or other similar network activity.

Browsing history, search history, information on a consumer’s interaction with a website, application, or advertisement.

Yes 

G. Geolocation data

Physical location or movements

Yes, location only

H. Sensory data.

Audio and video information.

No

I. Professional or employment-related information.

Current or past job history.

Yes

J. Non-public education information (per the Family Educational Rights and Privacy Act (20 U.S.C. Section 1232g, 34 C.F.R. Part 99)).

Education records directly related to a student maintained by an educational institution or party acting on its behalf.

No

K. Inferences drawn from other personal information.

Profile reflecting a person’s preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes.

Yes


Conversica does not sell any personal information of consumers, including individuals using the Service or this Site.
In the preceding twelve (12) months, Conversica has disclosed personal information for a business purpose with service providers as indicated below. 

Personal Information Categories Identified Under CA Privacy Law

Business Purpose Disclosures

A. Identifiers.

A real name, unique personal identifier, online identifier, Internet Protocol address, email address, account name, or other similar identifiers.

B. Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e)).

A name, signature, physical characteristics or description, address, telephone number, education, employment, and employment history. Some personal information included in this category may overlap with other categories.

D. Commercial information.

Records of Service purchased, obtained, or considered, or other purchasing or consuming histories or tendencies.

F. Internet or other similar network activity.

Browsing history, search history, information on a consumer’s interaction with a website, application, or advertisement.

G. Geolocation data

Physical location 

I. Professional or employment-related information.

Current or past job history.

K. Inferences drawn from other personal information.

Profile reflecting a person’s preferences, predispositions, behavior.

When we disclose personal information for a business purpose, we enter a contract that describes the purpose and requires the recipient to both keep that personal information confidential and not use it for any purpose except performing the contract.

While we do not “sell” your personal information in exchange for money or “share” your personal information for cross-context behavioral or targeted advertising outside of the use of electronic technologies to provide relevant advertisements, to the extent that certain practices described above relating to advertising constitute targeted advertising, or are considered “selling” or “sharing” under California privacy law, you may adjust your preferences by using the “Do Not Sell My Personal Information” tool at the bottom of this Site.

If you choose to exercise these rights set out in this Privacy Policy, you also have a right not to receive discriminatory treatment for exercising your rights.

Certain browser plug-ins provide options for communicating opt-out preference signals such as global privacy control.  We currently do not recognize global privacy control signals.

California’s “Shine the Light” law (Civil Code Section § 1798.83) permits users of our website that are California residents to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. We do not share or sell information to third parties for their direct marketing purposes.

This Site is intended for a general audience and is not directed at children, nor do we have actual knowledge that we “sell” or “share” the personal information of children. If you have knowledge that a child has submitted personal information to us, we request that you contact us via one of the methods listed above so that we may delete the information.

Additional Information for EU and UK Residents

Personal information

References to “personal information” in this Privacy Policy are equivalent to “personal data” as defined and governed by European data protection legislation.

Controller and Data Protection Officer

Conversica, Inc. is the controller of your personal information for purposes of European data protection legislation. Our Data Protection Officer can be reached at [email protected] and by mail at:

Conversica, Inc.
Attn: Privacy Officer
1730 South El Camino Real, Suite 350
San Mateo, CA 94402

Legal bases for processing

We only use your personal information as permitted by law. We are required to inform you of the legal bases of our processing of your personal information, which are described in the table below. If you have questions about the legal basis of how we process your personal information, contact us at [email protected].

Processing Purpose

Legal Basis

To provide you with requested information, provide personalized content on the Site, and communicate with you about the Service.

Legitimate interests in conducting our business.

To enter into Service agreements with you, establish your business account and Service account, and to provide you with technical support and other Service support and communicate with you

Processing is necessary for performance of our contract with your organization.

To deliver Service, prevent fraud and protect data

Processing is necessary to comply with our legal obligations or required for performance of our contract with your organization.

To comply with law

Processing is necessary to comply with our legal obligations.

To process for a purpose permitted with your consent

Processing is based on your consent. Where we rely on your consent you have the right to withdraw it anytime in the manner indicated in the Service or by contacting us at [email protected].

Use for new purposes

We may use your personal information for reasons not described in this Privacy Policy if permitted by law and the reason is compatible with the purpose for which we collected it. If we need to use your personal information for an unrelated purpose, we will notify you and explain the applicable legal basis.

Cross-Border Data Transfers and Data Privacy Frameworks Notice

As noted above, we transfer personal information to the United States. We implement appropriate safeguards to protect such personal information, which may include (without limitation) European Commission and UK government approved standard contractual clauses, to protect your personal information that is transferred.

Conversica  complies with the EU-U.S. Data Privacy Framework program (EU-U.S. DPF), the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. Data Privacy Framework program (Swiss-U.S. DPF) as set forth by the U.S. Department of Commerce.  Conversica has certified to the U.S. Department of Commerce that it adheres to the EU-U.S. Data Privacy Framework Principles (EU-U.S. DPF Principles) with regard to the processing of personal data received from the European Union in reliance on the EU-U.S. DPF and from the United Kingdom (and Gibraltar) in reliance on the UK Extension to the EU-U.S. DPF.  Conversica has certified to the U.S. Department of Commerce that it adheres to the Swiss-U.S. Data Privacy Framework program Principles (Swiss-U.S. DPF Principles) with regard to the processing of personal data received from Switzerland in reliance on the Swiss-U.S. DPF.  If there is any conflict between the terms in this privacy policy and the EU-U.S. DPF Principles and/or the Swiss-U.S. DPF Principles, the Principles shall govern.  To learn more about the Data Privacy Framework (DPF) program, and to view our certification, please visit https://www.dataprivacyframework.gov/. With respect to personal data received or transferred pursuant to the PDFs noted above, Conversica is subject to the investigatory and enforcement powers of the U.S. Federal Trade Commission.

We process Service data only on behalf of our customers in accordance with their instructions. This means that if you wish to access your personal data we have processed on behalf of a customer and request that we correct, amend, or delete it if it is inaccurate or processed in violation of a DPF Principle, you should contact that customer with your request. We may then help our customer respond to that request in accordance with their instructions.

If Conversica has processed your personal data as a data controller, you can request access to that data and request that we correct, amend, or delete it if it is inaccurate or processed in violation of a DPF by emailing your request to [email protected]. We may request specific information from you to help us confirm your identity and process your request. Applicable law may require or permit us to decline your request. If we decline your request, we will tell you why, subject to legal restrictions.

We will provide an individual opt-out choice, or opt-in for any sensitive personal information, before we share your personal data with third parties other than our agents, or before we use it for a purpose other than which it was originally collected or subsequently authorized. To request to limit the use and disclosure of your personal information, please submit a written request to [email protected].

Conversica’s accountability for personal data that it receives in the United States under a DPF and subsequently transfers to a third party is described in the relevant DPF Principles. Conversica remains responsible and liable under the DPF Principles if third-party agents that it engages to process personal data on its behalf do so in a manner inconsistent with these Principles, unless Conversica proves that it is not responsible for the event giving rise to the damage.

In certain situations, Conversica may be required to disclose personal data in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.

In compliance with the EU-US Data Privacy Framework Principles, Conversica commits to resolve complaints about your privacy and our collection or use of your personal information transferred to the United States pursuant to the DPF Principles.  European Union, Swiss and United Kingdom individuals with DPF inquiries or complaints should first contact Conversica at [email protected] has further committed to refer unresolved privacy complaints under the DPF Principles to an independent dispute resolution mechanism, Data Privacy Framework Services, operated by BBB National Programs. If you do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed, please visit https://bbbprograms.org/programs/all-programs/dpf-consumers/ProcessForConsumers  for more information and to file a complaint. This service is provided free of charge to you.

If your  DPF complaint cannot be resolved through the above channels, under certain conditions, you may invoke binding arbitration for some residual claims not resolved by other redress mechanisms.  See https://www.dataprivacyframework.gov/s/article/G-Arbitration-Procedures-dpf?tabset-35584=2